5 Gmail options that are not Outlook

For those who want electronic mail, however desire to make use of one thing aside from Gmail, what are your choices? I’ve 5 to share with you.

Though there are some end-users (millennials, are you listening?) who shun electronic mail as an essential type of communication, for those who personal, run or work inside a enterprise, electronic mail is a crucial technique of collaboration and communication.

SEE: Function comparability: Time monitoring software program and methods (TechRepublic Premium)

You can not escape that actuality. Run as exhausting and quick as you want, however electronic mail is sort of unattainable to keep away from for those who plan to work in practically any sector of enterprise.

When you’ve accepted that, it’s time to resolve what electronic mail service or consumer you’ll use. This, in fact, depends upon your objective. You may work for a enterprise that requires you to make use of a selected service (or an inner electronic mail system). However even when, say, your organization makes use of Google Workspaces, you’re not caught utilizing the Gmail web-based UI. And for those who personal your individual startup, you’ve got loads of choices.

I wish to introduce you to 5 choices that may both be used instead of Gmail or used to connect with Gmail (for a extra conventional desktop consumer really feel).

Zoho Mail

Our first various service has been round for a while and has confirmed itself to be the most effective contenders to function a Gmail alternative. With a really well-designed UI, Zoho Mail makes the navigation of your complete Office easy.

Right here, you’ll discover fast entry to electronic mail, Calendar, Duties, Notes, Contacts, Bookmarks, folders and a variety of different purposes (corresponding to Author, Sheets, Present, WorkDrive, and Assembly). Zoho is about as near a drop-in alternative as you’ll discover for Gmail (and Google Workspace). You possibly can even get a customized area electronic mail for your online business, 24×7 assist, built-in migration from IMAP/POP or Trade, collaboration instruments, filters, superior search, out of workplace, signatures, consumer/group administration, electronic mail insurance policies, two-factor authentication, loads of integrations, electronic mail recall, offline entry, area aliases, and cell apps for Android and iOS.

Zoho pricing ranges from a restricted free plan to the WORKPLACE plan beginning at $3/consumer/month. Though I’ve been utilizing Gmail for years, I usually contemplate making the migration to Zoho Mail as a result of it’s that good.

Proton Mail

For those who’re on the lookout for an electronic mail service that locations a premium on safety, Proton Mail may be simply what you’re on the lookout for. Proton Mail contains end-to-end encryption, a no-logs coverage, CSV contact import, self-destructing emails, over 20 supported languages, a number of layouts and themes, fast filters, keyboard shortcuts, migration instruments (from sources like Gmail, Outlook, and Yahoo), free VPN, and two-factor authentication.

The Protonmail UI will instantly invoke emotions of Gmail, and provides you fast entry to Mail, Calendar, Drive (which is now in beta), and the VPN. Different options that set Proton Mail other than different choices are built-in calendar safety, and password-protected emails to non-Proton customers. Though Proton-to-Proton mail is all the time encrypted, for those who’re emailing delicate data to a non-Proton consumer, you’ll wish to reap the benefits of the Encrypt for non-ProtonMail customers by clicking the lock icon within the compose window after which setting a password. This non-ProtonMail consumer encryption is completed on a per-user foundation, so that you’ll need to do it for each non-ProtonMail consumer electronic mail you ship.

The ProtonMail pricing ranges from a free account as much as the Visionary account, which is about $35/month for six customers.


Though I’m not sure the way to pronounce the title, Tutanota is Latin for “safeguarded.” To anybody who will get uninterested in receiving advertisements of their Gmail inbox, you’ll be glad to know that Tutanota doesn’t trouble with such issues. The corporate makes all of its income from subscriptions and donations.

With Tutanota, you possibly can ship nameless emails, work with encrypted calendars, use two-factor authentication, handle templates, create contact varieties (premium function), and even Whitelabel your sub-domain for customized notification emails (premium function). In contrast to ZohoMail and Proton Mail, Tutanota doesn’t embrace Google Workspace-like apps. This service is all about electronic mail and nothing extra. That’s fantastic, particularly for those who’re solely on the lookout for a alternative service for Gmail and never your complete suite.

Tutanota costs vary from a free account to a Groups account for about $4.50/per 30 days with an approximate $2.30 cost for each additional consumer.


And now we shift away from providers to purchasers. Though these gained’t change Gmail as a service, they do make it potential to keep away from the Gmail web-based interface (for individuals who desire the normal consumer/server strategy).

Thunderbird has been my go-to electronic mail consumer of selection for over a decade. I’ve all the time discovered Thunderbrid user-friendly, dependable and secure. And given you possibly can add as many accounts as you want (together with Gmail), there’s no cause to not give it a attempt. And with the included Calendar software, you’ll get pleasure from managing your Google calendar from the identical interface.

Thunderbird options embrace easy-to-follow mail account setup wizard, encryption, one-click tackle e-book, attachment reminder, tabbed electronic mail, fast filters and search instruments, message archives, sensible folders, add-ons, phishing safety, and built-in spam detection. All of this is available in an open-source, free-to-use software that may be put in on Linux, macOS and Home windows.


Evolution is a Linux-only groupware suite. Keep in mind these single desktop instruments that included electronic mail, calendar, contacts, duties and memos? Evolution will remind you of the older Outlook desktop purchasers. Though the Evolution interface and have listing do appear a bit outdated, it’s nonetheless very a lot a viable software for individuals who wish to connect with their Gmail accounts and like to make use of a desktop consumer over the web-based possibility.

Even higher, with most trendy Linux distributions (particularly on the GNOME entrance), you possibly can rapidly configure Evolution to connect with your Google account by means of the On-line Accounts part of the Settings software. Evolution contains options like encryption, safe connections with SSL, TLS, and STARTTLS, filters, search, computerized spam filtering (through SpamAssassin), message marking and color-coding, certificates administration, a number of account administration, built-in spell checking, folder subscriptions, change assist and offline utilization.

Evolution may be a throw-back to the sooner days of electronic mail, nevertheless it’s nonetheless a unbelievable possibility for individuals who desire a Linux desktop and a client-based electronic mail software.

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